Updated Travel Policies, Purchasing Methods and Quick Tips

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Updated Travel Policies from the Business Service Center

  • Before you leave on your next trip, be sure to review the updated travel policies at:  https://www.usnh.edu/usnh-financial-services-policies-and-procedures/07…
    • Please be reminded that new travel policies went into effect on July 1, 2019.  The most significant change is that reimbursement of travel and other business expenses submitted more than 60 days after the completion of travel or the date of purchase is not guaranteed and will be treated as taxable income.  To allow processing time, please submit your reimbursement requests to the BSC no later than 45 days after your trip or purchase.    

Purchasing Methods:  

  • Goods and services up to $9,999
    • Provide a completed order form, vendor agreement or vendor invoice to the BSC.  Your BSC contact will work with you to determine the preferred method of payment.
  • Goods and services $10,000 to $34,999
    • A minimum of two quotes is required.  The BSC will provide a purchase order number to confirm the order.
  • Goods and services $35,000 or more
    • The BSC will work with you and USNH Procurement to initiate the formal bid process. 

Quick Tips 

  • Paying for Services
    • Payment for services must be processed through the BSC.  Individuals are usually paid via payroll and vendors are usually paid via check.
    • Never use personal funds to pay an individual for services, as you cannot be reimbursed. 
    • Prior approval is required by the BSC to pay for limited vendor services via Pcard.  Individuals should never be paid via a Pcard.
    • All contracts and agreements need to be submitted to the BSC for review and authorized signatures.  Faculty/staff should review contracts for accuracy but not sign them.
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