Facilities

Table of Contents

General
After-Hours Building Access
Events
Furniture
Keys
Office Assignments, Moves and Reconfigurations
Repairs / Maintenance
Telephone / Ethernet Services

General

Paul College has a full-time, on-site Facilities Manager and support staff to oversee the day-to-day operation of the building, including:

• HVAC, mechanical, electrical and lighting systems are operating correctly
• General cleanliness and safety for all areas of the facility
• Setup requirements for events/functions can be accommodated and are in place

After-Hours Access

Doors to the Paul College facility automatically lock/unlock based upon academic year and summer schedules.  Hours are posted at the entrance doors.

Paul College faculty/staff who need to access the building outside of the posted hours can have their UNH ID programmed to work in the card swipes located at each main entrance.

Contact PaulCollegeFacilities@unh.edu to request card activation or resolves access issues with a UNH ID card.

Events

Paul College Facilities staff oversees availability of space, reviews logistical requirements and coordinates setup needs.

For major events, additional housekeeping services may be requested through the Facilities Team.

To request space for hosting an event or function, visit the Communications and Marketing Department website for information and access to available resources and forms.

Furniture

Inquiries for additional furniture (desks, chairs, file cabinets, keyboard trays, etc.) must be directed to Tom Trela.  Requests to purchase new furniture must be approved by the Director of Finance and Administration.  Use of departmental funds may be required for non-standard furniture.

Keys

Faculty/staff are issued keys to provide them access to their office space as well as common areas in the building.  Issuance of keys to non-Paul College faculty/staff requires the approval of the Director of Finance and Administration.

Key holders must comply with all UNH policies pertaining to the use of the key(s), including those which pertain to charges associated with lost,  stolen or damaged keys.  Keys may not be loaned or transferred to another individual, and must be turned in to Paul College Facilities staff when no longer needed.

As requested, keys are ordered through Kevin Poliquin or Tom Trela.  Orders can take a minimum of 2 weeks before the keys are issued and can be provided to the key holder.

Office Assignments, Moves and Reconfigurations

Office Assignments and Moves

Tom Trela must be consulted before offering office space to any new faculty/staff member or an existing faculty/staff member wishing to relocate.  This includes visiting professors or scholars.

In addition to determining available space, accommodations for telephone and Ethernet services, keys, office signage, etc., must be taken into consideration.

Office Reconfigurations
Faculty/staff wishing to change the layout of his/her office must first contact Tom Trela to discuss needs.  A determination will be made as to when the request can be accommodated.

Issues requiring immediate attention should be reported as soon as they are noticed in order to maintain safety and minimize potential damage to the facility.  All other requests will be scheduled for resolution at the earliest opportunity.

Telephone / Ethernet Services

Installation/moves of telephone and ethernet services are scheduled through Tom Trela.

Faculty/staff who wish to request a long distance authorization code (business call use only) or have forgotten their code, should contact Kevin Poliquin.

Issues with telephone/Ethernet service should be reported to Kevin Poliquin.  If the issue cannot be resolved in-house, it will be escalated to the IT Help Desk on behalf of the end user.